Secretary

Description:

  • Elected by the Pioneer Unit Membership
  • Officer of the Board
  • Member of the Board of Directors (BOD)
  • Attend all Unit meetings as possible
  • Attend all Board of Directors Meetings
  • Two year term beginning July 1st following election

Duties:

  • Compile minutes from each quarterly meeting of the Board.
  • Draft meeting minutes as soon as possible, following meetings, and forward to the Members of the Board for review.
  • Edit Board minutes as necessary. A second review of meeting attendees is useful before the final draft is ready for approval at the following quarterly Board meeting.
  • Prepare a summarized version of the Board meeting for inclusion in the next appropriate Pioneer Paths
  • Send, or have sent, a copy of the final version of Board minutes a week prior to the next scheduled Board meeting to all Board Members.
  • Attend all monthly meetings of the Pioneer Unit as possible and if not, appoint someone to take notes at the meeting.
  • Prepare the monthly meeting minutes and submit, for inclusion, to the editor of the Pioneer Paths
  • Preserve copies of all minutes, handouts, and newsletters (color copy) from quarterly Board and monthly Pioneer Unit meetings.
  • Assemble a file of all documents for the year (meeting minutes, copies of Pioneer Paths, copies of meeting handouts, and relevant correspondence).
  • Deliver the yearly compilation of meeting files to the Archives Chair (or in smaller periods of time if that is more amenable to both parties).